Les mots clés et expressions:
Definition: a training course, a meeting with a group of people to discuss a particular topic.
Everything went like clockwork
Definition: it all ran smoothly, everything went according to plan.
Translation: Tout est allé comme sur des roulettes
Definition: person to conduct the presentation, professional outside person to inform the team about the given topic.
Translation : Orateur d’honneur
To be held
Definition: to take place, to happen, to occur.
Translation: Avoir lieu
Definition: to be present at, to turn up at.
Translation: Assister à
What’s the expected audience size ?
Definition: How many people will be present ? What capacity are you planning for ?
Translation: Combien de personnes attendons-nous ?
Definition: attire, dress, clothes (business versus casual).
Translation: Tenue vestimentaire
To rent a conference room
Definition: to book an auditorium, to hire a training hall.
Translation: Louer une salle
To book accommodation
Definition: to reserve hotel rooms, to book overnight stops.
Translation: Réserver l'hébergement
To hire a caterer
Definition: to organise meals with an outside company, to have food and refreshments brought in by a catering company.
Translation: Faire appel à un traiteur
Definition: equipment to be used in the seminar, props to help in the carrying out of the session.
Translation: Supports de formation
To cover costs
Definition: to account for expenditure, to make up for spending.
Translation: Rentrer dans les frais
To put down a deposit
Definition: to make a down payment, to leave an initial sum of money to confirm a booking.
Translation: Verser des arrhes
To pay a guarantee (UK) / To pay a security deposit (USA)
Definition: to lay down a security payment, to pay a certain amount of money which will be returned to the user upon satisfactory completion of the event.
Translation: Payer une caution
To pay in advance
Definition: to settle the bill before the event, to pay up front, to pay beforehand.
Translation: Régler en avance
Definition: a list of items to do or already done, a written note to help remember what’s done and what’s still to do.
Translation: Liste de contrôle
To check that all equipment is in good working order
Definition: to make sure that everything works correctly, to check that everything operates properly.
Translation: Vérifier que tout est en bon état de fonctionnement
Definition: a name label, a name badge, a small piece of card attached to an individual showing his/her name and perhaps company and job title.
Schedule of events
Definition: a programme of activities, a plan listing what’s happening and when.
Translation: Programme des événements
To organize outings
Definition: to plan excursions, to set up trips to visit the area.
Translation: Prévoir des sorties
To send out a reminder
Definition: to circulate a reminding note, to send a note to remind all people involved.
Translation: Envoyer un rappel
What availability do you have ?
Definition: Which dates are free ? When is the room/the speaker available ?
Translation: Quelles disponibilités avezvous ?
To remain within the budget and time frame
Definition: to respect the budget and time period, to stick to the budget.
Translation: Respecter le budget et le délai
Definition: transport on the spot, vehicles to be used or hired for moving round once there.
Translation: Transport sur place
Definition: restricted food intake, specific types of food to avoid for health complaints, allergies or cultural restrictions.
Translation: Régime spécial
Definition: The way to go, details of how to get somewhere.
Translation: Plan d’accès
Definition: photocopies, leaflets for each participant to be used during the seminar.
Les usages à respecter:
• The maxim of the 5 W’s and 2 H’s is frequently used in the UK whereby the information gathering will only be complete when an answer is provided for each of the
following seven interrogative words : who, what , where, when, why, how, how much ?
• «Allow time to take time» is a common UK idiom whereby time is set aside for participants to be able to enjoy the time away from the office and have the opportunity to
bond with other colleagues present by taking part in special team building exercises.
Quelques règles de bon anglais:
Going through a checklist
When going through the tasks to do or done, the Present Perfect Tense (have/has + past participle) is usually used :
1) In a question or negative reply with «yet» :
– Have you booked the hotel rooms yet ? No, I haven’t booked them yet.
– Have you checked flight times yet ? No, I haven’t checked them yet.
2) And in an affirmative reply with «already», but with no specific mention of time :
– I have already hired the caterer.
– Julie has already sent the pamphlets to be printed.
Note that the Simple Past is used when the action is finished and we know «when» :
– I reserved the conference room yesterday.
– Brian ordered the food this morning.
Use the expressions you have learnt in this lesson to fill in the missing word(s), then check the result below.
1. When preparing for a seminar, it’s a good idea to write ............ in order to know exactly where the state of organisation stands and what still remains to be done.
2. Don’t forget to circulate ............ to all participants so that they can find the training venue.
3. The seminar is going to ............ at The Rex Waters Lodge.
4. I haven’t got enough ............ for everybody here. I’ll have to go and print some more.
5. We were hoping to hold the seminar towards the end of November. ............ around this period ?
6. Now I know the dates and the numbers involved, all I have to do is ............ for about 30 people.
7. The resources for this training are very tight indeed. I really don’t know how I’m going to be able to ............ and still successfully achieve the goal.
8. We could always get sponsors to advertise their products during the seminar to help .............
9. We have two conference rooms available. One for 80 people and the other for 40 people. ............ of your seminar ?
10. Good Morning. My name is Peter Tooly. I have come to ........... the seminar on Time Management.
11. Could you please ............ to all staff about the ............ : strictly business attire, no jeans allowed !
12. So, how did it all go ? Couldn’t have wished for anything better. ............
13. I must remember to ............ for those who live too far away to travel to and from the seminar everyday.
14. Susan, could you try to .......... for lunch on both days but they must take into account the .......... of our Japanese guest. He can’t eat anything with traces of nut.
15. As long as all train tickets are booked in advance we can always look into .......... once we’re actually on the spot.
16. The room is equipped with all the usual........... such as overhead projector, flip chart, wipe board, etc.
17. It’s a good idea to .......... before the seminar starts to avoid any glitches during the presentations.
18. Private seminar groups often insist on all participants wearing ........... so that they can be recognised and identified.
SOLUTIONS : 1 : a checklist. 2 : directions. 3 : be held. 4 : handouts. 5 : What availability do you have. 6 : rent a conference room. 7 : remain within the budget and time frame. 8 : cover costs. 9 : What’s the expected audience size. 10 : attend. 11 : send out a reminder / dress code.12 : It all went like clockwork. 13 : book accommodation. 14 : hire a caterer / special diet. 15 : local transportation. 16 : training aids. 17 : check that all equipment is in good working order. 18 : a name tag.